Last updated: September 25, 2021
Before you use our Services, please read this Policy in its entirety, to help you make informed decisions about your relationship with us.
Personal Information. “Personal Information” is data that relates to you and can — either on its own or in combination with other information — identify you as an individual. Personal Information does not include data that has been aggregated or made anonymous such that you can no longer be identified using means reasonably available to us. Our Services. The Services referenced in this Policy include the Services provided by Colab. You can read more about how Personal Information is used by clicking below on the name of Colab Services, websites, or applications you use. References to “you.” In this Policy, “you” means anyone who uses our websites, applications, or other Services. Authoritative Version. When the text of this Policy is available in multiple languages, the English version is the authoritative version, except where prohibited by applicable law. COVID-19. We may collect, use, disclose, and otherwise process your Personal Information in connection with our response to COVID-19.
2. Information We Collect
3. Use of Personal Information
How we use your Personal Information depends on your relationship with us. In general, we use your Personal Information to: provide you with our products and Services, including online and offline events, and other materials you request; protect against fraud, abuse, or harm and to otherwise provide a Secure Environment (“Secure Environment” as used in this Policy means both physical and online environments); respond to or fulfil customer service requests; analyse, better tailor, and improve our products and Services; contact you about our Services, promotions, and sweepstakes, tailor and provide you with relevant advertising, enhance your engagement with us, and otherwise communicate with you through various means, which may include by email, telephone, post, or by other means as communicated to you from time to time; and comply with our legal obligations and enforce our legal rights, such as, among other things, to exercise contractual rights, to comply with financial reporting obligations, court orders, warrants, or subpoenas in accordance with applicable law.
4. Sharing of Personal Information
4.2 We are active on social media (e.g., Twitter, Facebook, etc.) and share information, images, and videos with the public through unaffiliated external social media sites. We encourage you to read their policies. Remember that the social media sites are public, which means that anyone can see your posts, and your posts may even show up in search engine results. While we will not edit comments, we may delete a comment from our page on a social media site if it, for example, does not relate to the post, promotes a commercial product or service, uses obscene, threatening, or harassing language, or if it is a personal attack or hate speech that targets or disparages any ethnic, racial, age, or religious group (or other legally protected group), or if it advocates illegal activity or violates copyright laws.
5. Rights in Your Information: Access, Rectification, Erasure, and Restriction
We value your rights to your data. In accordance with applicable law, you may have the right to: request confirmation of whether we store, use, or share any of your Personal Information and be informed about third parties with whom your Personal Information has been shared; obtain access to or a copy of your Personal Information; receive an electronic copy of the Personal Information that you have provided to us, or ask us to send that information to another company (the “right of data portability”); restrict our uses of your Personal Information or, as described above, object to those uses or restrict our sharing of your Personal Information; seek correction of inaccurate, partial, untrue, or incomplete Personal Information; In some cases, we may provide self-service tools that enable you to update your Personal Information; request erasure, anonymisation, or blocking of Personal Information held about you by Colab, subject to certain exceptions prescribed by law, when processing is based on your consent or when processing is unnecessary, excessive or noncompliant; withdraw your consent to our processing of your Personal Information. If you refrain from providing Personal Information or withdraw your consent to processing, some features of our Service may not be available; object to an automated decision Colab has made and request the review of decisions taken exclusively based on automated processing if that could affect data subject rights; or cancel your online account if one has been created. If you would like to exercise any of these rights, please contact us at firstname.lastname@example.org. We will process all such requests in accordance with local laws. To protect your privacy, Colab will take steps to verify your identity before granting access or making any changes to your Personal Information.
6. Opt-out and Withdrawal of Consent
You may have the right to opt-out or withdraw your consent for certain uses and disclosures of your Personal Information.
6.1 Where you have consented to Colab’s use of “sensitive” Personal Information (e.g., Personal Information relating to your health, religious or philosophical beliefs, or biometric information which is used to uniquely identify you) (“Sensitive Personal Information”), you may withdraw that consent, in accordance with applicable law. Prior to disclosing Sensitive Personal Information to a third party or processing Sensitive Personal Information for a purpose other than its original purpose or a purpose authorised subsequently by the data subject, Colab will endeavour to obtain your explicit consent (opt-in). Where your consent for the processing of Personal Information is otherwise required by law or contract, Colab will comply with the law or contract.
7. Complaints and Supervisory Authority
If you would like to make a complaint or if you have any questions about how we use or keep your Personal Information, you may contact Colab at email@example.com.
We retain the personal information we receive for as long as you use our Services or as necessary to fulfil the purpose(s) for which it was collected, provide our Services, resolve disputes, establish legal defences, conduct audits, pursue legitimate business purposes, enforce our agreements, and comply with applicable laws. When determining how long this retention period will last once the purpose of processing the Personal Information has been satisfied, we take into account the length of time Personal Information is required to: Continue to develop, tailor, upgrade, and improve our Services; Maintain business records for analysis and/or audit purposes; Comply with record retention requirements under the law; Defend or bring any existing or potential legal claims; or Address any complaints regarding the Services.
9. Information Security
The security of all Personal Information provided to Colab is important to us. Colab takes reasonable steps endeavouring to use appropriate technical or organisational measures to protect your Personal Information, including against unauthorised or unlawful processing and accidental loss, destruction, or damage. By using our Services or providing Personal Information to us, you agree that we may communicate with you electronically regarding security, privacy, and administrative issues relating to your use of our Services. If we learn of a security system’s breach, we may attempt to notify you electronically by posting a notice on our Services, by mail or by sending an email to you.
10. Other Rights and Important Information
10.2 Collection of information from children: Generally, our Services are not directed to children, and we do not knowingly collect Personal Information from children except as permitted under applicable law. If we become aware that a child has provided us with Personal Information, we will delete such information from our files or obtain parental consent in accordance with applicable law.
10.4 Changes to this policy in the future: Any information that is collected via the Services is covered by the Policy in effect at the time such information is collected. We reserve the right to change, modify, add, or remove portions of this Policy at any time and at our sole discretion. If we make any material changes to this Policy, we will notify you of those changes by posting them on the Services or by sending you an email or other notification, as required by applicable law, and we will update the “Last Updated” date to indicate when those changes became effective. We encourage you to review this Policy periodically to remain informed of how we use and protect your information, and to be aware of any policy changes. Your continued relationship with us after the posting or notice of any amended Policy shall constitute your agreement to be bound by any such changes. Any changes to this Policy take effect immediately after being posted or otherwise provided by Colab.
10.5 Questions or comments: If you have any questions or comments regarding this Policy, please contact us at firstname.lastname@example.org. Colab will address your concerns and attempt to resolve any privacy issues in a timely manner. Sensitive Information. Because email communications are not always secure, please do not include credit card or other Sensitive Personal Information (e.g., racial or ethnic origin, religion, health, or the like) in your emails to us.